Difference between revisions of "Time management seminar in 1.5 hours"

From Eitan Burcat
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* Name badges
== Equipment ==
* Checkin 1 - meditation - 3 mins
* Speakers for meditation
* My personal history - 5 mins
* Board for writing things down as we go
* Checkin 2 - circle - share with us something other people don't know about you
 
* What do we want out of this seminar:
== Intro - 25 mins ==
** Efficient and effective
* Beaurocracy: Time-keeper, Moderator (Parking-lot, offline), Name badges - help is needed since this is the first time I'm running this seminar (Yay!) - 3 mins.
* Checkin 1 - [http://www.headspace.com meditation] - 3 mins
* Checkin 2 - circle - 1 sentence - share with us something other people don't know about you / how am I today? - 6 mins
* My personal history - 10 mins
** 36, Kfar Saba, Married and expecting, Born in Haifa, Mother born in CR and I have family there - so I speak Spanish.
** Academic background: Computer Science (school + BA + friends + trips), Army (TOC - critical chain, LOTS of trial and error, zen and the art of motorcycle maintenance), QA (Japanese methods - Kaizen, 5 Ss)
** History in Megama
** Professional: intensive work ([http://gettingthingsdone.com/ GTD], trial and error) + GC, helped friends, books ([http://gohighbrow.com/ Highbrow], [http://process.st] blog, [http://tidyingup.com/ The life changing magic of tidying up], [http://shop.oreilly.com/product/9780596007836.do Time management for sysadmins]).
* Opening - http://www.unitedyam.com/golb/this-is-water/ - 3 mins
 
== What do we want out of this seminar - 10 mins ==
** Tackle lots of projects & tasks
** Calmness
** Calmness
** Flow
** Flow and Focus
** Fight procastination
** Fight [https://www.process.st/how-to-stop-procrastinating/ procrastination]
** Theory of time management ( = shortcuts)
* What are we not going to discuss
* What are we not going to discuss
** Breakthroughs
** Breakthroughs - my "stuck" todo item
** "The ultimate system"
** "The ultimate system"
* Sources: Mainly GTD, lots of trial and error, TOC and other anecdotes from along the way, common sense
 
* Steps + tools + theory
== Tools - 30 mins ==
* Brain dump + mail bankcrupcy
* Calendar - 7 mins
** 2 tactics: I prefer to write only things that have a set date and time
** Yearly routine things - flu shots, monthly budget, dentist, system improvement routine
** Invest time in learning your tool: optimize reminders, colors, sharing, apps
* Todo-list - 7 mins
** Brain dump - stress relieve, perspective
** Different lists: Projects, Next-Actions, Waiting-For, Work/Megama/Studies
** Items by context: @phone, @errands, @computer, @Tel-Aviv
* Habits and Checklists - 7 mins
** Pilots and [https://www.youtube.com/watch?v=L3QkaS249Bc Doctors]
** [https://en.wikipedia.org/wiki/Decision_fatigue Decision fatigue]
** Inbox 0, todo 0
** [https://habitica.com/ Habitica]
 
== Self work - 15 mins ==
* Organize calendar / do a brain dump / develop a checklist - 10 mins
* Recap, Q&A - 5 mins
 
== Theory - 10 mins ==
* [https://www.ted.com/talks/simon_sinek_how_great_leaders_inspire_action?language=en WHY]
* [https://www.amazon.com/Boundaries-When-Say-Yes-How-ebook/dp/B000FC2K9W/ref=tmm_kin_swatch_0?_encoding=UTF8&qid=&sr= Boundaries] - when at work - work, when at home - be intentional about being home.
* Multi-tasking
** Setup and tear-down (flow, focus)
** Batching
** Handover performance
* [https://www.stephencovey.com/7habits/7habits.php Synergy]
* [http://www.paulwaters.com/makia.htm Energy flows where attention goes]
 
== What now? ==
* Meta: Feedback loop. Now we know we have a system, let's add the first habit: improve the system.
* Invitation to discuss on forum.green.org.il
* Feedback: eitan@green.org.il (feel free to use an "anonymizer" - you can ask anybody in TaArtzi to pass the feedback along...)

Latest revision as of 12:37, 6 October 2016

Equipment

  • Speakers for meditation
  • Board for writing things down as we go

Intro - 25 mins

  • Beaurocracy: Time-keeper, Moderator (Parking-lot, offline), Name badges - help is needed since this is the first time I'm running this seminar (Yay!) - 3 mins.
  • Checkin 1 - meditation - 3 mins
  • Checkin 2 - circle - 1 sentence - share with us something other people don't know about you / how am I today? - 6 mins
  • My personal history - 10 mins
    • 36, Kfar Saba, Married and expecting, Born in Haifa, Mother born in CR and I have family there - so I speak Spanish.
    • Academic background: Computer Science (school + BA + friends + trips), Army (TOC - critical chain, LOTS of trial and error, zen and the art of motorcycle maintenance), QA (Japanese methods - Kaizen, 5 Ss)
    • History in Megama
    • Professional: intensive work (GTD, trial and error) + GC, helped friends, books (Highbrow, [1] blog, The life changing magic of tidying up, Time management for sysadmins).
  • Opening - http://www.unitedyam.com/golb/this-is-water/ - 3 mins

What do we want out of this seminar - 10 mins

    • Tackle lots of projects & tasks
    • Calmness
    • Flow and Focus
    • Fight procrastination
    • Theory of time management ( = shortcuts)
  • What are we not going to discuss
    • Breakthroughs - my "stuck" todo item
    • "The ultimate system"

Tools - 30 mins

  • Calendar - 7 mins
    • 2 tactics: I prefer to write only things that have a set date and time
    • Yearly routine things - flu shots, monthly budget, dentist, system improvement routine
    • Invest time in learning your tool: optimize reminders, colors, sharing, apps
  • Todo-list - 7 mins
    • Brain dump - stress relieve, perspective
    • Different lists: Projects, Next-Actions, Waiting-For, Work/Megama/Studies
    • Items by context: @phone, @errands, @computer, @Tel-Aviv
  • Habits and Checklists - 7 mins

Self work - 15 mins

  • Organize calendar / do a brain dump / develop a checklist - 10 mins
  • Recap, Q&A - 5 mins

Theory - 10 mins

What now?

  • Meta: Feedback loop. Now we know we have a system, let's add the first habit: improve the system.
  • Invitation to discuss on forum.green.org.il
  • Feedback: eitan@green.org.il (feel free to use an "anonymizer" - you can ask anybody in TaArtzi to pass the feedback along...)
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