Time management seminar in 1.5 hours
From Eitan Burcat
- Speakers for meditation
- Board for writing things down as we go
Intro - 25 mins
- Beaurocracy: Time-keeper, Moderator (Parking-lot, offline), Name badges - help is needed since this is the first time I'm running this seminar (Yay!) - 3 mins.
- Checkin 1 - meditation - 3 mins
- Checkin 2 - circle - 1 sentence - share with us something other people don't know about you / how am I today? - 6 mins
- My personal history - 10 mins
- 36, Kfar Saba, Married and expecting, Born in Haifa, Mother born in CR and I have family there - so I speak Spanish.
- Academic background: Computer Science (school + BA + friends + trips), Army (TOC - critical chain, LOTS of trial and error, zen and the art of motorcycle maintenance), QA (Japanese methods - Kaizen, 5 Ss)
- History in Megama
- Professional: intensive work (GTD, trial and error) + GC, helped friends, books (Highbrow,  blog, The life changing magic of tidying up, Time management for sysadmins).
- Opening - http://www.unitedyam.com/golb/this-is-water/ - 3 mins
What do we want out of this seminar - 10 mins
- Tackle lots of projects & tasks
- Flow and Focus
- Fight procrastination
- Theory of time management ( = shortcuts)
- What are we not going to discuss
- Breakthroughs - my "stuck" todo item
- "The ultimate system"
Tools - 30 mins
- Calendar - 7 mins
- 2 tactics: I prefer to write only things that have a set date and time
- Yearly routine things - flu shots, monthly budget, dentist, system improvement routine
- Invest time in learning your tool: optimize reminders, colors, sharing, apps
- Todo-list - 7 mins
- Brain dump - stress relieve, perspective
- Different lists: Projects, Next-Actions, Waiting-For, Work/Megama/Studies
- Items by context: @phone, @errands, @computer, @Tel-Aviv
- Habits and Checklists - 7 mins
Self work - 15 mins
- Organize calendar / do a brain dump / develop a checklist - 10 mins
- Recap, Q&A - 5 mins
Theory - 10 mins
- Boundaries - when at work - work, when at home - be intentional about being home.
- Setup and tear-down (flow, focus)
- Handover performance
- Energy flows where attention goes
- Meta: Feedback loop. Now we know we have a system, let's add the first habit: improve the system.
- Invitation to discuss on forum.green.org.il
- Feedback: firstname.lastname@example.org (feel free to use an "anonymizer" - you can ask anybody in TaArtzi to pass the feedback along...)