Time management seminar in 1.5 hours

Equipment

• Speakers for meditation
• Board for writing things down as we go

Intro - 25 mins

• Beaurocracy: Time-keeper, Moderator (Parking-lot, offline), Name badges - help is needed since this is the first time I'm running this seminar (Yay!) - 3 mins.
• Checkin 1 - meditation - 3 mins
• Checkin 2 - circle - 1 sentence - share with us something other people don't know about you / how am I today? - 6 mins
• My personal history - 10 mins
  • 36, Kfar Saba, Married and expecting, Born in Haifa, Mother born in CR and I have family there - so I speak Spanish.
  • Academic background: Computer Science (school + BA + friends + trips), Army (TOC - critical chain, LOTS of trial and error, zen and the art of motorcycle maintenance), QA (Japanese methods - Kaizen, 5 Ss)
  • History in Megama
  • Professional: intensive work (GTD, trial and error) + GC, helped friends, books (Highbrow, process.st blog, The life changing magic of tidying up, Time management for sysadmins).
• Opening - http://www.unitedyam.com/golb/this-is-water/ - 3 mins

What do we want out of this seminar - 10 mins

• • Tackle lots of projects & tasks
  • Calmness
  • Flow and Focus
  • Fight procrastination
  • Theory of time management ( = shortcuts)
• What are we not going to discuss
  • Breakthroughs - my "stuck" todo item
  • "The ultimate system"

Tools - 30 mins

• Calendar - 7 mins
  • 2 tactics: I prefer to write only things that have a set date and time
  • Yearly routine things - flu shots, monthly budget, dentist, system improvement routine
  • Invest time in learning your tool: optimize reminders, colors, sharing, apps
• Todo-list - 7 mins
  • Brain dump - stress relieve, perspective
  • Different lists: Projects, Next-Actions, Waiting-For, Work/Megama/Studies
  • Items by context: @phone, @errands, @computer, @Tel-Aviv
• Habits and Checklists - 7 mins
  • Pilots and Doctors
  • Decision fatigue
  • Inbox 0, todo 0
  • Habitica

Self work - 15 mins

• Organize calendar / do a brain dump / develop a checklist - 10 mins
• Recap, Q&A - 5 mins

Theory - 10 mins

• WHY
• Boundaries - when at work - work, when at home - be intentional about being home.
• Multi-tasking
  • Setup and tear-down (flow, focus)
  • Batching
  • Handover performance
• Synergy
• Energy flows where attention goes

What now?

• Meta: Feedback loop. Now we know we have a system, let's add the first habit: improve the system.
• Invitation to discuss on forum.green.org.il
• Feedback: eitan@green.org.il (feel free to use an "anonymizer" - you can ask anybody in TaArtzi to pass the feedback along...)