Time management seminar in 1.5 hours

Equipment

Beaurocracy: Time-keeper, Moderator (Parking-lot, offline), Name badges - help is needed since this is the first time I'm running this seminar (Yay!) - 3 mins.
Checkin 1 - meditation - 3 mins
Checkin 2 - circle - 1 sentence - share with us something other people don't know about you / how am I today? - 6 mins
My personal history - 10 mins
- Academic background: Computer Science (school + BA + friends + trips), Army (TOC - critical chain, LOTS of trial and error, zen and the art of motorcycle maintenance), QA (Japanese methods - Kaizen, 5 Ss)
- History in Megama
- Professional: intensive work (GTD, trial and error) + GC, helped friends, books (Highbrow, process.st blog, The life changing magic of tidying up, Time management for sysadmins).
Opening - http://www.unitedyam.com/golb/this-is-water/ - 3 mins

- Tackle lots of projects & tasks
- Calmness
- Flow and Focus
- Fight procrastination
- Theory of time management ( = shortcuts)
What are we not going to discuss
- Breakthroughs - my "stuck" todo item
- "The ultimate system"

Calendar - 7 mins
- 2 tactics: I prefer to write only things that have a set date and time
- Yearly routine things - flu shots, monthly budget, dentist
- Invest time in learning your tool: optimize reminders, colors, sharing, apps
Todo-list - 7 mins
- Brain dump - stress relieve, perspective
- Different lists: Projects, Next-Actions, Waiting-For, Work/Megama/Studies
- Items by context: @phone, @errands, @computer, @Tel-Aviv
Habits and Checklists - 7 mins
- Pilots and Doctors
- Decision fatigue
- Inbox 0, todo 0
- Habitica

WHY
Boundaries
Multi-tasking
- Setup and tear-down (flow, focus)
- Batching
- Handover performance
Energy flows where attention goes
Synergy