Time management seminar in 1.5 hours

From Eitan Burcat
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Equipment

  • Speakers for meditation
  • Board for writing things down as we go

Intro - 25 mins

  • Beaurocracy: Time-keeper, Moderator (Parking-lot, offline), Name badges - help is needed since this is the first time I'm running this seminar (Yay!) - 3 mins.
  • Checkin 1 - meditation - 3 mins
  • Checkin 2 - circle - 1 sentence - share with us something other people don't know about you / how am I today? - 6 mins
  • My personal history - 10 mins
    • 36, Kfar Saba, Married and expecting, Born in Haifa, Mother born in CR and I have family there - so I speak Spanish.
    • Academic background: Computer Science (school + BA + friends + trips), Army (TOC - critical chain, LOTS of trial and error, zen and the art of motorcycle maintenance), QA (Japanese methods - Kaizen, 5 Ss)
    • History in Megama
    • Professional: intensive work (GTD, trial and error) + GC, helped friends, books (Highbrow, process.st blog, The life changing magic of tidying up, Time management for sysadmins).
  • Opening - http://www.unitedyam.com/golb/this-is-water/ - 3 mins

What do we want out of this seminar - 10 mins

    • Tackle lots of projects & tasks
    • Calmness
    • Flow and Focus
    • Fight procrastination
    • Theory of time management ( = shortcuts)
  • What are we not going to discuss
    • Breakthroughs - my "stuck" todo item
    • "The ultimate system"

Tools - 30 mins

  • Calendar - 7 mins
    • 2 tactics: I prefer to write only things that have a set date and time
    • Yearly routine things - flu shots, monthly budget, dentist, system improvement routine
    • Invest time in learning your tool: optimize reminders, colors, sharing, apps
  • Todo-list - 7 mins
    • Brain dump - stress relieve, perspective
    • Different lists: Projects, Next-Actions, Waiting-For, Work/Megama/Studies
    • Items by context: @phone, @errands, @computer, @Tel-Aviv
  • Habits and Checklists - 7 mins
    • Pilots and Doctors
    • Decision fatigue
    • Inbox 0, todo 0
    • Habitica

Self work - 15 mins

  • Organize calendar / do a brain dump / develop a checklist - 10 mins
  • Recap, Q&A - 5 mins

Theory - 10 mins

  • WHY
  • Boundaries - when at work - work, when at home - be intentional about being home.
  • Multi-tasking
    • Setup and tear-down (flow, focus)
    • Batching
    • Handover performance
  • Synergy
  • Energy flows where attention goes

What now?

  • Meta: Feedback loop. Now we know we have a system, let's add the first habit: improve the system.
  • Invitation to discuss on forum.green.org.il
  • Feedback: eitan@green.org.il (feel free to use an "anonymizer" - you can ask anybody in TaArtzi to pass the feedback along...)
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